Mississippi Management and Reporting System

02/8/2012 Transparency Is Currently Unavailable

Transparency is down due to hardware issues. We do not have an estimated timeframe for the system to again be available. We apologize for any inconvenience.

SAAS BILL and SHIP Table Entries Notice

Effective January 23, 2012, Agency users will no longer be able to delete SAAS BILL and SHIP table entries in FMPROD and will need to submit requests to delete entries to the MMRS Call Center via email at MASH@dfa.state.ms.us.

Please contact the MMRS Call Center at 601-359-1343 or via email at MASH@dfa.state.ms.us if you have any questions.

***** Online W-2s for Tax Year 2011 Now Available in ACE *****

Current state employees and contract workers who have elected to receive their W-2 information online may now access their Tax Year 2011 W-2 information in ACE (Access Channel for Employees) via www.ms.gov.

The Department of Finance and Administration has installed a computer and printer in the basement of the Woolfolk building for use by state employees and contract workers in the Jackson area to access ACE. Agencies are encouraged to provide internet computer access to employees who do not have computers.

NOTE: If you are no longer employed with the state as of December 31, 2011, your W-2 will NOT be available in ACE; you will receive a paper W-2 through the mail.

If you have any questions or need assistance, please contact the MMRS Call Center at 601-359-1343 or via email at mash@dfa.state.ms.us.

Newly Developed Reports for New Hire Records from NeoGov to SPAHRS 12/13/2011

Two new reports have been developed to assist agencies when determining if new hire records have been uploaded from NeoGov to SPAHRS. The following reports have been added to FMVIEW:

PH1141E-AGY # -- No Data for Agency

PH1141F-AGY # -- NeoGov Records Loaded to SPAHRS

SSN Security Protection

To avoid identity theft and due to requirements of State law to protect Social Security Numbers (SSNs), effective immediately SPAHRS payroll runs will no longer populate the SSN automatically from the SSN field on the vendor warrant stub or attachments. It is strongly recommended that agencies NOT enter SSNs into the Account Number, Reference Number, and Group Number fields; instead, only non-SSN identifiers, e.g., account numbers, should be used to assist vendors in processing employee contributions.

Agencies should make every effort to immediately remove SSNs from those fields listed above. Agencies will assume responsibility for all risks associated with this delivery method if they continue to send employee SSNs to SPAHRS vendors via paper warrants and attachments. MMRS will immediately begin working with agencies to determine a secure delivery method to vendors where SSNs are required for posting contributions.

Should you have questions, please refer them to the MMRS Call Center at 601-359-1343 or MASH@dfa.state.ms.us.

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Transparency Mississippi

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