Mississippi Management and Reporting System

Purchase Order (PO) Roll Process in June Discontinued

The Purchase Order (PO) rollover process that is normally done in June to close agency-selected PO's in the old budget year and create new PO's in the new budget year for those closed amounts will no longer occur. The number of PO's that have been rolled in past years has diminished, and the quantity does not warrant continuing this process. Since this automated process will no longer occur, it will be the responsibility of the agencies to handle it when the need arises.

The Purchase Order roll down process that occurs at the end of August will continue to be processed as usual.

Attention Paymode Users

Paymode has made changes to assist users with privacy issues. Effective March 16, 2012, Paymode will no longer support SSL version 2.0. Most users will not need to do anything as a result of this change. Users with Internet Explorer v 7 or better or Firefox v 3.5 or better will not notice a change. Users with an older version of these browsers should contact their agency’s technical support for assistance in upgrading their browser prior to March 16th.

If you have any questions, please contact the MMRS Call Center at mash@dfa.ms.gov or call 601-359-1343.

SAAS BILL and SHIP Table Entries Notice

Entries can no longer be deleted from the SHIP and BILL Tables in SAAS Production. A request to Bettie Fulgham via email at Bettie.Fulgham@dfa.ms.gov or fax at 601-359-3896 will need to be submitted for entries that need to be added or changed on the SHIP and BILL Tables.

SSN Security Protection

To avoid identity theft and due to requirements of State law to protect Social Security Numbers (SSNs), effective immediately SPAHRS payroll runs will no longer populate the SSN automatically from the SSN field on the vendor warrant stub or attachments. It is strongly recommended that agencies NOT enter SSNs into the Account Number, Reference Number, and Group Number fields; instead, only non-SSN identifiers, e.g., account numbers, should be used to assist vendors in processing employee contributions.

Agencies should make every effort to immediately remove SSNs from those fields listed above. Agencies will assume responsibility for all risks associated with this delivery method if they continue to send employee SSNs to SPAHRS vendors via paper warrants and attachments. MMRS will immediately begin working with agencies to determine a secure delivery method to vendors where SSNs are required for posting contributions.

Should you have questions, please refer them to the MMRS Call Center at 601-359-1343 or mash@dfa.ms.gov.

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Transparency Mississippi

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