Mississippi Management and Reporting System

Online W-2s for Tax Year 2013 are now available in ACE

Current state employees and contract workers who have elected to receive their W-2 information online may now access their Tax Year 2013 W-2 information in ACE (Access Channel for Employees) via www.ms.gov. 

The Department of Finance and Administration has a computer and printer available in the basement of the Woolfolk building for use by state employees and contract workers in the Jackson area to access ACE. Agencies are encouraged to provide internet computer access to employees who do not have computers. 

If you are no longer employed with the state as of December 31, 2013, your W-2 will NOT be available in ACE; you will receive a paper W-2 through the mail.

If you have any questions or need assistance, please contact the MMRS Call Center at 601-359-1343 or via email at: mash@dfa.ms.gov

  Life Insurance Deduction Codes for December 2013 New Hires

 Since the life insurance deduction rate is changing effective 12/01/2013 (to cover premiums paid in advance for 01/01/2014), new deduction codes have been established to be used for December 2013 new hires who need to pay for December coverage at the old rate

 

Important Note:  December 2013 new hires will not be able to have premiums double-deducted at one-and-a-half because of the rate change in January.  The new deduction codes to pay for December new hire coverage are SLIOA (after-tax) and SLIOP (pre-tax).

 

Duplicate Tax Records – New Payroll Balancing Report

 

SPAHRS records reveal there are many people with more than one active FIT and/or MSIT record.  Before a new tax record is added, the old one should be expired.  When calculating payroll, SPAHRS picks up the first active record it finds; therefore, all old tax records must be expired. 

 

A new Payroll Balancing Report has been added in SPAHRS to assist agencies in determining if they have employees with more than one active tax record.  This report is located through path PA-PR-RP; select the report, “Employees with Duplicate Active FIT and MSIT Tax.”   This report is the fourth from the bottom of the list.    

 

SSN Security Protection

To avoid identity theft and due to requirements of State law to protect Social Security Numbers (SSNs), effective immediately SPAHRS payroll runs will no longer populate the SSN automatically from the SSN field on the vendor warrant stub or attachments.  It is strongly recommended that agencies NOT enter SSNs into the Account Number, Reference Number, and Group Number fields; instead, only non-SSN identifiers, e.g., account numbers, should be used to assist vendors in processing employee contributions. 

Agencies should make every effort to immediately remove SSNs from those fields listed above. Agencies will assume responsibility for all risks associated with this delivery method if they continue to send employee SSNs to SPAHRS vendors via paper warrants and attachments.  MMRS will immediately begin working with agencies to determine a secure delivery method to vendors where SSNs are required for posting contributions.    

 

Should you have questions, please refer them to the MMRS Call Center at 601-359-1343 or mash@dfa.ms.gov.  

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