Mississippi Management and Reporting System
Essential Information Needed for MAGIC
MAGIC requires appropriate data for interface processing. Therefore, when you hire employees and workers into PINs and WINs in SPAHRS, please be certain to include the Date of Birth and a valid Zip Code on the Demograph record. In addition, the Eligibility Sequence Number (ESN) is required to complete the hire process. If an employee/worker transfers or is hired into another PIN/WIN in your agency, the ESN should be updated at that time. Thank you for your assistance with providing this necessary information for smooth SPAHRS to MAGIC interface processing.
Important Payroll Information
Payroll will continue to be processed in SPAHRS until MAGIC Phase II goes live. Please note, however, there is an interface that will run between SPAHRS and MAGIC Financials and may take up to 20 minutes to process. You will need to correct any identified errors. Documentation to assist you in correcting the identifying and correcting these errors may be found at this link: Agency Guide for SPAHRS Interface.
SAAS Table Issues Have Been Corrected
The SAAS Table Issues have been corrected, and security access has been restored for Agency Maintained SAAS tables. Corrections to the SAAS tables need to be made by agencies with SAAS table issues. After the SAAS tables have been corrected, agencies should be able to process their account distribution rollover in SPAHRS.
SPAHRS PR Cost Reallocation Access Limited
Beginning Thursday, June 26, 2014, access to SPAHRS Manage Contracts will be limited to READ ONLY for all users.
SPAHRS PR Cost Reallocation / Mass Change After Access Limited
Beginning Saturday, June 21, 2014, access to SPAHRS PR Cost Reallocation / Mass Change After will be limited to READ ONLY for ALL users. Access for other SPAHRS payroll functions will not be affected.
Eligibility Sequence Number (ESN) Edit Change
Because the migration of employee information from SPAHRS to MAGIC is dependent upon the eligibility sequence number (ESN) among other fields, an edit has been corrected to require all employees in PINs and WINs to have an ESN set up in SPAHRS.
ESNs have not been set up for many Contract Workers, as well as some Travel WINs. If you have any ESNs that have not been set up, your payroll is going to give you this error, “3036I PIN WIN Number or PIN WIN Ind Not Found in File PH-WORKER-AGENCY.” This error indicates that the ESN has not been set up for the individual; it will have to be set up before that person’s timesheet will process.
MAGIC System Maintenances
FY2014 Closeout on Program Budgeting Data
MAGIC Support Center Memo
MMRS Costs to be Included in FY2016 Budget Requests
Vendor Communications for MAGIC
Forms for FY14 DFA-OFM Year End Memo
FY14 DFA/OFM Year End Memo
MMRS Fiscal Year-End Issues for SPB and Non-SPB Agencies
MAGIC Phase I Go-Live Activities Calendar
MAGIC Phase I Go-Live Activities Calendar Memo
2014 User Group Meeting Slides
MMRS MAGIC Users' Group Meeting Questions and Answers
MAGIC Training Registration Instructions and Details
New Statewide Finance and Procurement System for Mississippi Vendors